We are very pleased to welcome you as new graduate students to the Mechanical Engineering department at the Johns Hopkins University. We hope your time here will be stimulating, challenging, and rewarding. This page gives general info, helpful web links, and information on what to do when you arrive. Select the “bars” below for important information and actions to take.

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View these links for the student orientations in Fall 2021!

Download the appropriate “To Do” checklist as your preparation and arrival guide:

If you have not already done so, please follow the instructions that were sent in the “official” admission notification sent by the Graduate Admissions office.

Official transcripts must be sent by the institution to WSEGrad-Transcripts@jhu.edu. Remember, the University requires official copies sent directly from the institution (not a copy from the student) showing the degree conferral.

Also, visit the Whiting School Graduate Admissions “Newly Admitted” Students page for information on how to send your final transcripts (also called “final documents”), which are required as part of your admission package. You don’t have to send your final transcripts until your final semester is complete and final grades are added to the transcript.

Mike Bernard
Academic Program Manager
me-academic@jhu.edu
+1-410-516-7154
223 Latrobe Hall

Other contact people will include your advisor and the Mechanical Engineering administrative staff. We’re all happy to help.

Be sure to “like” our Facebook page from your own Facebook page to follow along.

This is your login ID to most Hopkins Web sites, including the “myJH” portal, home of the Johns Hopkins Enterprise Directory. It typically includes the first letter of your first name, your last name or part of your last name, and one or more digits. Your JHED ID is a maximum of 8 characters.

  • JHED: This is your login ID to most Hopkins Web sites, including the “myJH” portal, home of the Johns Hopkins Enterprise Directory. It typically includes the first letter of your first name, your last name or part of your last name, and one or more digits. Your JHED ID is a maximum of 8 characters.JHED IDs are typically issued in mid-March for students arriving in the Fall semester and mid-October for students arriving in the Spring semester, and if admission is accepted after those times, within two business days after admission is accepted in the Slate graduate application system.Look up your name in the “myJH” portal and your JHED ID should appear. if it does not appear by May 27 (for Summer arrival), June 5 (for Fall arrival) or January 10 (for Spring arrival), please contact the Registrar at webregistration@jhu.edu for help, per the Registrar’s Getting Started page.
  • Hopkins IDs: This is the six-digit-and-letter ID that SIS (the Student Information System) uses to identify students. Sign in to SIS using your JHED ID and password that you establish, per the Registrar’s Getting Started page. Hopkins IDs are typically issued in mid-March for students arriving in the Fall semester and mid-October for students arriving in the Spring semester, and if admission is accepted after those times, within two business days after admission is accepted in the Slate graduate application system.
  • Government ID: For American students, this is the Social Security Number. For international students, this is a temporary Hopkins-assigned (988-xx-xxxx) number to use at JHU in place of a social security number, which will be sent to you by the University. For those receiving a stipend, this number is used in the process to set up your pay. International students receiving a stipend will apply for a Social Security Number after arrival.
  • J-Card ID: This is the 16-digit number located above the barcode on one’s J-Card, which you will receive upon arrival. This number is read automatically when you swipe your J-Card at a reader. The 14-digit number below the J-Card barcode is your library number and can be used on the library page.

I-20 Process

Upon receipt of a student’s Admission Decision form, the department submits the admissions package to the Graduate Admissions office, who after processing sends them to the JHU Office of International Services (OIS).

You will receive an e-mail with instructions on completing an electronic form that will also ask for a copy of your passport identification page, documentation on how you are funding your study (if needed) and, if appropriate, information on any dependents that will accompany you.

Please allow up to 2 weeks for the record transfer and e-mail notification process. This e-mail will also provide instructions on how to arrange for shipment of your I-20. Estimated costs of attendance can be found on the OIS website. Questions on immigration or visa issues should be addressed to OIS at ois@jhu.edu or +1-667-208-7001. Please do not ask Mike or Kevin for the status of the I-20, as they can only refer you back to the OIS.

The completion time of the I-20 process may be from 3 to 6 weeks.

Family Members

If you have a spouse, children, or other dependents coming with you, be sure to apply for the appropriate dependent visas. The Office of International Student and Scholar Services “Dependent F-2 Information” page will help you with the process.

Travel

We recommend that you fly intoBaltimore-Washington International Airport (BWI), about 30 minutes from campus.

You can travel from the airport to the Johns Hopkins University’s “Homewood” campus by using a taxi orairport shuttleto the hotel or the Light Rail or MARC train toPennsylvania Station, about one mile from campus. Taxis, Uber, Lyft, andfree Johns Hopkins shuttlesat Penn Station can bring you to the University.

Note that if you travel to one of the Washington, DC area airports, eitherDulles International (IAD) orReagan National (DCA), you will be about 65-115 km / 40-70 miles from Baltimore. Transportation from those airports to Baltimore will be more costly and time consuming compared to travel from BWI, which is only 22 km / 14 miles from campus.

Arrive on Time

Regulations from the United States Citizenship and Immigration Services (USCIS) influence deadlines that must be met. It is strongly suggested that newly enrolling Fall graduate students arrive at Johns Hopkins University no later than these dates:

  • Fall semester – around August 17 – before the University’s graduate student orientation.
  • Spring semester – around January 15

For those unable to arrive on time, please contact us atme-academic@jhu.edu. We can create a letter to present to the U.S. Customs and Border Protection official. This letter will confirm your enrollment at Johns Hopkins University and will ask the official to allow your entry.

Can’t Get a Visa for Spring?

You can still study remotely by taking most courses online from home! International students who cannot obtain a visa to join us in Spring 2021 can study from home.

  • Part-Time Option – you can take up to 8 credits, usually two classes of 3-4 credits each and pay US $1,901 per credit. When you arrive in the United States, you would have to meet the one-year residency requirement by taking a full-time course load for two semesters. Your I-20 would be cancelled for Spring 2021 and reissued for Fall 2021.
  • Full-Time Option – you can take 9 credits or more, usually 3 classes or more and pay the full-time tuition rate of US $28,505. The semester would count toward the one-year residency requirement of being full-time for two semesters. In your last semester, you potentially can be part-time and pay less tuition as long as you need less than 9 credits or 3 classes to complete your degree.

Please notify Mike Bernard if you will be full-time or part-time in Spring 2021.

International students whose native language is other than English are strongly encouraged to strengthen their English language skills, no matter how proficient they are currently. Taking the course AS.370.602 American English Pronunciation will help.

  • All students whose TOEFL speaking scores are 27/30 or higher are exempt from taking AS.370.602 American English Pronunciation, but are strongly encouraged to take AS.370.603 Communication Strategies in the American Academia.
  • All Ph.D. students whose TOEFL speaking scores are 26/30 or lower must register for AS.370.602 American English Pronunciation and later strongly encouraged to take 370.603 Culture and Communication Strategies in the American Academia.
  • For Masters students whose TOEFL speaking scores are 26/30 or lower:
    • Those intending to apply for Mechanical Engineering Teaching Assistant (TA) positions must register for and complete AS.370.602 American English Pronunciation before applying, and are strongly encouraged to take AS.370.603 Culture and Communication Strategies in the American Academia, as well.
    • All others not intending to apply for a TA position are encouraged, but not required to register for AS.370.602 American English Pronunciation and are welcome to take AS.370.603 Culture and Communication Strategies in the American Academia.

If you feel that your English-language skills are strong enough to avoid taking these remedial courses, you are welcome to participate in English-language assessments by the English Language Program for International Teaching Assistants of the Language Teaching Center (LTC)

Visit the LTC in 523 Krieger Hall to take the English-language assessment listening test and interview. Contact the Center for Language Education to arrange an appointment.

If you pass the test, you may drop the Accent Reduction course and you will be eligible to act as a Teaching Assistant right away. If the examiner “recommends” or “requires” taking AS.370.602 American English Pronunciation, then our department requires you to take the course.

If you must take AS.370.602 American English Pronunciation but there is a conflict with another course on your schedule, you may delay taking the course but cannot be hired as a Teaching Assistant until you take and pass the remedial course.

Students joining us in the Spring semester can take the remedial courses that semester or can wait until the next available pre-scheduled sessions the next Fall.

In July, the Johns Hopkins Student Accounts office will post a bill for amounts due on your SIS record with payment instructions and due dates. Expect to see a discrepancy of what is posted on the SIS record and what is actually due in your case when receiving financial aid. This is because of system process deadline dates being slightly off.

If you see a discrepancy, don’t panic. By late-July to early-August (for new Fall students) or mid-January (for new Spring students), our department will post the expected financial aid for each student and the parts of the University systems involved in financial and billing will eventually catch up with each other – but sometimes not until late-August or late-January. The balance will be correctly adjusted before classes begin.

If you are being prevented from registering for courses, please contact Mike Bernard at me-academic@jhu.edu.


For PhD Students

PhD students do not have to pay for tuition, health insurance, and matriculation fees, as these are covered by the admission and financial aid offers.

*SPECIAL NOTE FOR PH.D. STUDENTS WHO WORK AT THE JHU APL
PhD students who work for the Johns Hopkins Applied Physics Laboratory will have full tuition paid in the first year, and 80% tuition coverage from years 2-6. Salary and health insurance, in most cases, will be provided by the APL. We understand that the APL offers tuition coverage to pay some or all the 20% tuition. Please contact your benefits office for details.


For MSE – Hopkins Alumni

Hopkins alumni returning for their master’s degree have partial financial aid with a Whiting School of Engineering Dean’s Tuition Fellowship, which waives 50% of tuition for each full-time semester. This includes alumni returning after earning a BS degree or combined BS/MSE students continuing their master’s degree.

Matriculation fees are not charged. The Johns Hopkins Student Accounts office can help with questions about billing and payment information.

These are the estimated expenses for Hopkins alumni master’s students in the 2021-22 academic year:

  • Tuition – $14,680 per semester.
  • Health Insurance – $1,241 per semester

Visit the Student Accounts FAQs page for info on how to pay your bill.

The Johns Hopkins Student Financial Services office can help with questions about student loans and financial assistance.

Check out the Scholarships and Fellowships that are typically obtained by engineering students. Be aware of application deadlines!

Hopkins alumni who were undergraduate transfer students still would receive the Dean’s Tuition Fellowship, as the eight semesters from both the previous institution and Hopkins are counted to determine eligibility.


For MSE – New to Hopkins

These are the estimated expenses for master’s students in the 2021-22 academic year:

  • Tuition – $29,360 per semester.
  • Health Insurance – $1,241 per semester
  • One-time matriculation fee – $500

The Johns Hopkins Student Accounts office can help with questions about billing and payment information.

Visit the Student Accounts FAQs page for info on how to pay your bill.

The Johns Hopkins Student Financial Services office can help with questions about student loans and financial assistance.

Check out the Scholarships and Fellowships that are typically obtained by engineering students. Be aware of application deadlines!

A select few master’s students have been offered an alternate form of financial aid unique to their applications. If you are one of them and have questions on your financial aid, please contact Mike Bernard at me-academic@jhu.edu.

Pre-Entrance Requirements

All new graduate students must meet the University’s pre-entrance health requirements by providing proof of immunity to certain communicable diseases prior to registration.

Johns Hopkins Alumni

Hopkins Alumni returning for graduate school are exempt from this requirement as Student Health and Wellness will use your undergraduate pre-entrance records.

All Other New Graduate Students

Before arriving at Johns Hopkins you must do the following:

  • Download, print and send the Student Health and Wellness Center a paper copy of your immunization information signed by your health care provider.
  • Enter the immunization information into your electronic health record using the “SH&WC Web Portal.”

For detailed information and instructions for completing these requirements, please visit the Student Health & Wellness Center (SH&WC) website.

Submission Deadline

You must submit your Pre-Entrance Health form by these dates:

  • Summer – May 29
  • Fall semester – July 15
  • Spring semester – December 15

Failure to submit these forms will render your ineligible to register for classes or use the on-campus Student Health and Wellness Center.

If you require any vaccines or screening tests to determine immune status, they can be administered at the Student Health and Wellness Center, at a cost of a US $100 Health Form Completion Fee plus the cost of each vaccine or screening test.

Those who have the University insurance plan can receive the vaccines at reduced rates, but antibody testing is not covered by the plan. Please direct your questions regarding these requirements to the Student Health and Wellness Center on their Staff Page or contact administrative manager Linda Zeigler at lzeigle2@jhu.edu.


Health Insurance

Health insurance is offered by the University to all graduate students.

Enrollment
JOINING US IN FALL OR SPRING: AUTOMATIC HEALTH INSURANCE ENROLLMENT FOR STUDENTS
The University will automatically enroll you for health insurance.

  • International students are required to enroll in the University’s health insurance plan.
  • American students are encouraged to enroll, but have the option of waiving the plan by August 15 (Fall) or January 15 (Spring) if they have equivalent insurance elsewhere.
  • PhD students who receive health insurance as part of their financial aid from the department will also be enrolled in dental and vision coverage at no extra charge.

JOINING US IN SUMMER: STUDENTS MUST ENROLL FOR HEALTH INSURANCE WITH THE REGISTRAR – IT IS NOT AUTOMATIC
If you begin your studies early, either in the summer months before the Fall semester or in January before the Spring semester, students must visit the Registrar to enroll in health insurance. Contact the Registrar’s health insurance staff at ASENInsurance@jhu.edu with questions.

For Ph.D. students, either the student’s advisor or the department will cover the cost of health insurance for the summer months to August 14, before the fall plan period begins on August 15.

Waiving Health Insurance

Information on how to waive the University’s insurance and to enroll your family members is located on the Wellfleet Student Health website. To waive the insurance, you will be asked for your six-digit Hopkins ID number, which will be issued to you in early-July (Fall) and early-January (Spring).

Please visit the Registrar’s Health Insurance page for information.


Premium Costs

Student Premium

  • Ph.D. student health insurance premiums are fully covered by their financial aid.
  • The University covers the costs of dental and vision coverage at no extra charge for Ph.D. students whose health insurance premiums are paid by the department.
  • Masters students pay the full health insurance premium and can purchase dental and vision coverage.

Family

You can purchase health insurance for spouses and family members at your cost. The premiums cover the policy year August 15 to August 14 of each year.

These are the premium rates for 2021-22.

  • Student – $2,482
  • Spouse / Domestic Partner – $4,405
  • One child – $2,037
  • Two or more children – $2,738

The JHU Human Resources Costs and Coverage page has information on benefit costs.


Need Help?

The University’s Off-Campus Housing office can help you find a home, give advice on securing a lease, and connect with potential roommates. Note that while there is no housing on campus for graduate students, there are many homes and apartments available within 3 km / 2 miles of campus.

This Off-Campus Housing Resources page will be helpful in seeking a home. Until you receive your JHED ID, you can use the guest registration password 18BlueJay20.

Our department does not endorse any specific living space, but we encourage you to explore all options within your price range.

Ph.D. Students

All Ph.D. students have been matched with a faculty advisor. A list of students’ advisors are located on the Students page, and select the appropriate tab.

Master’s Students – new to Johns Hopkins

All master’s students will be assigned an advisor by mid-July (Fall) or early-January (Spring) based on academic and research interests. New students will be given a chance to request specific faculty advisors assuming he or she is available and willing to advise master’s students. Students will be notified when advisors are assigned, at which time you can contact discuss your coursework and, if applicable, research aspirations.

If you already know which faculty member(s) whom you would like to serve as your advisor, contact Mike Bernard and he will see if he or she is available.

Master’s Students – Hopkins Alumni

You may ask your bachelor’s advisor to advise for your masters degree or request a new advisor. The default option is that you will remain with your bachelors advisor.

Mike Bernard will contact you to confirm your advisor choice or arrange for an advisor assignment.

All advisor assignments will be confirmed by mid-July as course registration begins in late-July.

Contact Information

Contact info for our faculty is located on the Faculty page.

Advising Manuals

Visit the MechE Graduate Academic Advising page and select the “Advising Manuals” bar to find your degree’s advising manual.

Master’s – All Course or Essay?

While all master’s students were admitted with the assumption that each student would pursue an “all-course” option, the “essay” option can be pursued. Visit our master’s degree page for information.

To do an essay, an advisor would have to agree to advise a student for an essay. Students can seek an advisor now or after they arrive at Johns Hopkins. You are encouraged to also explore the co-op essay option.

The best approach is to view our Faculty page to see what research our faculty are doing. You may want to find a couple of their published papers and read them to have a basic understanding of their research. Google Scholar is an excellent tool to search for faculty publications.

Select one, two, or three professors whose research interests you and contact them by e-mail or telephone to introduce yourself and ask if they would consider working with you to create an essay. Be prepared to discuss your research interests and have your resume available.

Don’t “spam” the entire faculty with an e-mail with the hope that one might reply. A selective approach will work best.

Courses

View and select courses from these resources:

Course Registration
  • For Graduate Students new to Johns Hopkins
    You must contact your advisor to select courses before registering. You will have had to have submitted your Pre-Admission Health Form, registered for health insurance, and pay any financial obligations. If you are receiving financial aid, the department will have already notified the appropriate administrative offices.
  • Visit the Course Registration instructions page for information on course registration, including the dates that registration begins for new students.
  • For Concurrent BS/MSE students returning to Johns Hopkins for the Master’s Degree
    “Fifth-Year” master’s students may register by paper early while they are seniors! You must contact your advisor to select courses before registering, which can be done during Advising Week in late-March or early-April each year. Download and complete this Graduate Course Registration Form, have your advisor sign it and deliver it to the Registrar beginning in April.
  • Otherwise, visit the Course Registration instructions page for information on course registration.
  • Important Note: registering for Engineering for Professionals courses
    To register for courses offered by the Engineering for Professionals program, courses numbered EN.xx5.xxx, you must register using the Interdivisional Course Registration form. Please visit the Registrar’s Interdivisional Registration page for info and the form.
Required Courses
  • Ph.D. students must register every semester for Graduate Research: EN.530.801.xx, using their advisor’s section.
  • Ph.D. students must register every semester for their first three years in EN.530.803 MechE Graduate Seminar. Masters students are welcome, but not required, to register for the Graduate Seminar.

You must complete required introductory online courses:

  • Opioid Epidemic Awareness – this will be available in your My.JHU.edu page under “My Learning” and search the catalog for “Opioid Epidemic Awareness.” You can take this course at anytime. Sign in to “My.JHU.edu” with your JHED ID and password.
  • Title IX – Harassment Prevention – you will receive notification from the Office of Institutional Equity to complete this course online, usually right after you accept admission. You are asked to complete the course within 30 days. This will be available in your My.JHU.edu page under “My Learning” and search the catalog for “Preventing Harassment and Discrimination for Higher Education Required Training.” Sign in to “My.JHU.edu” with your JHED ID and password.
  • Research Laboratory Safety – see Section 11.1 of the Ph.D. Graduate Advising Manual. These online modules should be completed by the first two weeks of your first semester. This will be available in your My.JHU.edu page under “My Learning.”
  • EN.500.603 Graduate Orientation and Academic Ethics – you will be enrolled automatically early in your first semester and be expected to complete this 20-minute online course before the end of your first semester. The Whiting School will notify you when this course is available. It will not be available until the Whiting School notifies you and sends instructions on how to access the course.
  • Effort Reporting – Certifier– for those receiving a stipend or who will be paid for Teaching Assistant work, the University is required by US Federal Law to account for all work effort performed by every employee – whether staff, faculty, postdoc, or student. This is completed quarterly by certifying an Effort Report. The academic staff pre-reviews Effort Reports for all student salaries to confirm they are allocated to the correct accounts, then the employee or student is asked to certify the Effort Report. Each employee and student is required to take a brief training of 30-40 minutes. These courses are available in your My.JHU.edu page under “My Learning” and search the catalog for “Effort Reporting System – Certifiers.” Sign in to “My.JHU.edu” with your JHED ID and password.
  • You will also be asked to view and complete other online Orientations from the Graduate Admissions office and the Office of International Services. You will receive separate notification of these later.

Get a jump on getting connected at Hopkins!

In early June (Fall students) or early January (Spring students), the Registrar will send all enrolled new graduate students an e-mail that includes your JHED ID. The “Johns Hopkins Enterprise Directory” (JHED) is an online directory of all students, faculty, staff, and other associates with Johns Hopkins University, Johns Hopkins Medical Institutions, and all related entities.

This e-mail will also provide you a JHU e-mail address and set-up instructions. Note that until your JHED ID is activated, you will not have access to these services.

Master’s Students

Access to various buildings and offices will be granted in one of two ways:

  • Using one’s J-card for electronic access.
  • Using keys.

Students will receive access to buildings and offices as needed.

  • Latrobe Hall is open during business hours Monday through Friday and most evenings and weekends.
  • The third floor of Latrobe Hall will be accessible with J-card access for all students Monday-Friday 9:00 a.m.-5:00 p.m. Students with offices on this floor will have daily 24-hour access with J-cards.
  • Other halls will be open during business hours Monday through Friday and limited access will be available at other times.
  • Master’s students are welcome to use the Master’s Lounge on the second floor of the Wyman Park Building across from Mason Hall. Desks, lockers, and places to relax are available in that common space shared by all master’s students, whose J-cards will give them access to the lounge.
  • Individual desk space is not available.

PhD Students

Desk space will be allocated to all Ph.D. students depending on their advisor’s location.

  • Students who will work in Hackerman Hall (robotics) or Clark Hall (biomechanics) – contact your advisor for information.
  • Students who will work in Malone Hall (HEMI, some mechanics of materials) – contact your advisor or administrative coordinator Bess Bieluczyk at bess@jhu.edu for information.
  • Students who will work in Latrobe Hall (fluids, some biomechanics, some mechanics of materials) – contact your advisor for information.
    • Once your advisor determines your desk location, you will receive keys to the Latrobe Hall building, your office space, and your desk from the academic or administrative staff. Note that there is a $5 refundable deposit charged per key.
    • If your advisor is unsure where to place you, he or she can contact the academic staff to find out what desks are available.

International Students

1. Contact the Office of International Services

The very first thing to do upon arrival is to either visit the Office of International Services in the Wyman Park Building, 2 West, or check in electronically. They must know that you have arrived on campus.

2. Get your J-Card, Confirm Health Insurance and Student Accounts

Visit the Wyman Park Building, 2 West, the home of several administrative offices who will help you.

Due to the COVID-19 pandemic, access to campus and certain locations may be restricted. Please contact the following offices for instructions to address these items

3. Obtain a Social Security Number (SSN)

Visit the OIS website on obtaining a Social Security Number for steps on how to obtain one.

SSNs are important to have not only for salaries, but also for obtaining utility services like telephone service, internet access, and electricity and gas for your home.

Some international students may not need to obtain an SSN. The Office of International Services can help you determine if you will need one.

4. If you are receiving a stipend, submit a New Hire Form. See the “If You Will Receive a Stipend, Complete Hiring Documents” section of this page for instructions on what to do.


American Students

Get your J-Card, Confirm Health Insurance and Student Accounts

Visit the Wyman Park Building, 2 West, the home of several administrative offices who will help you.

Due to the COVID-19 pandemic, access to campus and certain locations may be restricted. Please contact the following offices for instructions to address these items

If you are receiving a stipend, submit a New Hire Form. See the “If You Will Receive a Stipend, Complete Hiring Documents” section of this page for instructions on what to do.

Complete Hiring Documents
  • Complete a New Hire form. Leave the Administrative Actions section blank. Do not complete the Social Security Number (SSN). We have access to your SSN internally. Send the form to me-academic@jhu.edu.
  • TIP: Avoid identify theft! Never e-mail a document with your SSN on it, just in case an e-mail is intercepted or hacked.
  • The Academic Program Staff will ask you to complete the online I-9 Form. During the I-9 process, international students will be asked to complete a Foreign National Information Form.
  • For International Students:
  • Sign up for Direct Deposit, where your stipend will be deposited right into your bank account on payday. Visit ESS, or “Employee Self-Service” to set up Direct Deposit or change accounts anytime.
    • Please have your bank account’s “routing number” and “account number” handy before signing in.
    • Go to my.jhu.edu and sign in with your JHED ID and password.
    • Select the “HR” tab and then the “ESS” tab.
    • Sign in again with your JHED ID and password.
    • Select the “Payroll Info” tab and you will see the option to set up or edit Direct Deposit. Follow the instructions to set up or update the account.
    • Note that for new students, it may take some extra time for the ESS access to be created. It is possible that the first payday will be paid by a check and will be mailed to the residence address listed on the New Hire form.
Payday! How you will receive your stipend…

You will receive your pay on the 15th and the last day of the month, or the nearest business day before those dates if they fall on a weekend or holiday. You have the option of receiving a check or having your pay directly deposited.

Once you apply for Direct Deposit, your stipend will be directly deposited. Before then, a paycheck will be issued to the Whiting School.

  1. On the first payday, which for most will be September 15 for the September 1-15 pay period (or February 15 for the February 1-15 pay period for students starting in Spring), please check your bank account to confirm the deposit.
  2. If your stipend is not already directly deposited, then the paycheck will be mailed directly to the payee at their home address, which you can then deposit in your bank or credit union.
  3. You can expect that future paychecks will be directly deposited, unless you choose to receive a paycheck each pay day. Most people choose direct deposit as the stipend arrives quicker than a paycheck does.

Visit the MechE Top 12 – Graduate web page and go to the “Employment on Campus” section for instructions on how to view your pay statements (also known as “pay stubs”).

Fall – HEMI – Boot Camp

The orientation dates were for Fall 2021 events. The dates will be updated next summer for Fall 2022.

Thursday, August 26, 2021 – 11:00 a.m.-3:00 p.m.

Various events will be held for Ph.D. students of Professors El-Awady, Hemker, Kang, Nguyen, and Ramesh – some optional, some mandatory – for the Hopkins Extreme Materials Institute.

The goal of HEMI Boot Camp is to give incoming graduate students introductory knowledge to some key resources, software and general skills needed as JHU/HEMI students.

Pre-register for your space on this link.

Contact Ms. Bess Bieluczyk at bess@jhu.edu with your questions.


Fall and Spring – Whiting School

Online – Asynchronous

The Whiting School Office of Graduate Affairs will notify all students when the online presentation is available. You will also be asked to complete the Academic Ethics and Graduate Orientation online course and be reminded of the Responsible Conduct of Research course options.


Fall and Spring – International Students

The International Student Orientation will be online. All incoming international students will receive notification when the orientation is available.


Fall TA Orientation

ATTENDANCE REQUIRED – all PhD students
ATTENDANCE REQUIRED – MSE students who want to be a Teaching Assistant
ATTENDANCE OPTIONAL – everyone else

The week of August 23, 2021 – online via Blackboard
This annual orientation session consists of activities for all new graduate students along with a number of optional workshops to prepare graduate students for Teaching Assistant assignments.

Students must pre-register by Friday, August 20 to receive the link to the Blackboard sessions.

Visit the Teaching Academy site on the Orientation for more information. There is a required plenary session that you must view before the in-person orientation.

Contact Dr. Richard Shingles, Director, TA Training Institute in the Center for Educational Resources at shingles@jhu.edu for further information.


MechE Orientation

ATTENDANCE REQUIRED – all PhD and all MSE students

Student arriving in Fall 2021
Master’s Orientation – two sessions – attend just one

  • Wednesday, August 25 – 11:00 a.m. Eastern Daylight Time – Hodson 213
  • Friday, August 27 – 1:00 p.m. Eastern Daylight Time – Hodson 305

The master’s orientation will be held in two meetings because of the large size of our incoming class. The same information will be presented at each session. Do not attend both, pick just one. Mike will notify master’s students soon to signup for one meeting to attend. We can host up to 30 people in each meeting.

PhD Orientation – Wednesday, August 25 – 1:00 p.m. – Eastern Daylight Time – one session in Hodson 305.

These meetings will feature information about our department and the degree programs. You will meet fellow graduate students who lead the Mechanical Engineering Graduate Student Association, our Department Head, Prof. Gretar Tryggvason, and our Director of Graduate Studies, Prof. Rajat Mittal. We will also award prizes to the winners of the Mechanical Engineering Advising Manual Quiz Challenge.

Student arriving in Spring 2022 – January 2022
For new graduate students arriving in Spring 2022, we will arrange a get-together for January. More information will come later.

The Great Mechanical Engineering Baltimore Tour!
Wednesday, August 25; Friday, August 27; and Saturday, August 28, 2021

We cordially invite all graduate students who enrolled in Spring 2020, Summer 2020, Fall 2020, Spring 2021, and all enrolling in Summer 2021 and Fall 2021 the Great Mechanical Engineering Baltimore Tour! The COVID-19 pandemic forced postponement of last year’s event, so we will make that up this year. We will host the event in three sessions given the size of the group of students from both years.

Students are invited to attend one of the three dates.

The Great Mechanical Engineering Baltimore Tour’s preliminary schedule:

  • 2:30 p.m. – Buses will leave Johns Hopkins at Mason Hall
  • 3:00-6:30 p.m. – Fells Point Food Tour, hosted by Charm City Food Tours
  • 6:45 p.m. – Buses will depart the Inner Harbor and return to campus.

POLL RESPONSE REQUIRED BY TUESDAY, JULY 27

Please answer this Google Poll to select your first, second, third choice dates, as well as tell us about any food allergies or limitations, as well as ask any questions. Note that depending on the number of choices made, some students may be assigned a date other than their first choice. We can accommodate ~45-50 people each day – almost 140 students are being invited! Once we have the responses, we will assign students to each date and will try to accommodate as many first-choices as we can.

Various events are planned. Details are available in the event’s corresponding tab.

Mechanical Engineering Graduate BarBQ

You, your spouse/significant other, and your family are welcome to join in the fun in the Mechanical Engineering Graduate BarBQ! Free food, free drink, fun times, and an opportunity to meet your fellow students and the JHU Mechanical Engineering community are guaranteed!

Fall 2021 Semester
  • Online – International Student Orientation
  • Online – Whiting School Orientation
  • The week of August 23, online– Teaching Assistant Orientation
  • Wednesday, August 25 – (tentative) 11:00 a.m. – Session 1 – Master’s Students – Department Orientation
  • Wednesday, August 25 – 1:00 p.m. – Ph.D. Students – Department Orientation
  • August 25, 27, and/or 28, 2021 – Great Mechanical Engineering Baltimore Tour for all new master’s and PhD students
  • Thursday, August 26 – HEMI Boot Camp
  • (tentative) Thursday, August 26 – 5:00 p.m. – University Welcome Festival
  • Friday, August 27 – 1:00 p.m. – Session 2 – Master’s Students – Department Orientation
  • Monday, August 30 – First Day of Class – Fall semester
  • Thursday, September 2 – Mechanical Engineering Grad Student Welcome BarBQ
Spring 2022 Semester
  • January dates to be determined – Department Orientation
  • Monday, January 24, 2022 – First Day of Class – Spring semester

  • Student Groups
    MEGA

    MEGA is a social and advocacy organization for the graduate students of Mechanical Engineering. As a graduate student, you will be invited to various events throughout the year.

    GRO

    The Graduate Representative Organization is a wonderful social and support organization for graduate students. They will have a Bar-B-Q for grad students and their families this fall, as well as weekly happy hours and more.

    Social Organizations

    Check out these groups!

  • Postal Address
    You can have items mailed to you at this postal address. You may have educational and personal items sent to you, but please keep the volume of personal items sent at a reasonable level:
    Johns Hopkins University, Department of Mechanical Engineering
    Attention: (you)
    3910 Keswick Road, Latrobe 217
    Baltimore, Maryland 21211-2226 USA
  • J-Cards
    Every student receives a J-card, which is your university identification card. It gets you in to the Library, computer labs, certain buildings, events, and the Recreation Center.Graduate student J-cards have a red border around the student’s photo to identify them as graduate students.

    • Students new to Johns Hopkins will receive a new J-card upon arrival.
    • Students returning to Johns Hopkins for graduate school may either trade their undergraduate cards in for new graduate-level J-card or keep their current J-card. It is not required to trade J-cards, but some students prefer an updated photograph and the graduate student “red border” to allow easy entry to events exclusive to grad students where a J-card is required.
  • ParkingIf you need to park a car on campus, check out the Parking Office website, which has this section: parking for students.
  • Campus Map
  • Income Tax Info
    Research Assistantships

    Income taxes are automatically withheld each pay period for research assistant salaries. Students will have to file annual tax returns with the U.S. federal government’s Internal Revenue Service (IRS) and the State of Maryland.

    Fellowships

    While taxes are due on Fellowship stipends, income taxes are not always withheld. For those whose income taxes are not withheld, you will have to file quarterly tax returns with the IRS. Otherwise, if income tax is withheld each pay, only an annual return is required with the IRS and the State of Maryland.

    Other Income

    If you are receiving stipend through other work, income taxes are usually withheld.

    No Income Taxes on other Financial Aid

    Tuition, health insurance, and matriculation fee support are not taxed as income.

    More Info

    Tax laws and rules vary depending on your citizenship. Some information on taxes is available at the Tax Office website.

    Contact the JHU Tax Office for assistance:

    Tax Office
    Suite D200 – Eastern High Campus
    1101 East 33rd Street
    443-997-8442
    tax “at” jhu.edu

  • Pay Statement” You will be able to view your pay statement online from your “My JHU” portal. Simply select the “HR” icon, then the “ESS” icon. Visit “ESS,” or “Employee Self-Service” to view your pay statement.
    • Go to my.jhu.edu and sign in with your JHED ID and password.
    • Select the “HR” tab and then the “ESS” tab.
    • Sign in again with your JHED ID and password.
    • Select the “Payroll Info” tab and you will see the pay statement.