Updated October 11, 2023

Check these “quick reference” pages for help on items important to graduate students. What else would you like to see here? What questions do you and your classmates ask often? Send your ideas to co-webmaster Mike Bernard.

In response to the COVID-19 pandemic, the Whiting School has created an excellent information resource in the Homewood Graduate Student Frequently Asked Questions page, which addresses health and wellness needs, coping with social distancing, academic policy and grading adjustments, research, remote courses, and professional and visa concerns.

You can go to these Mechanical Engineering staff members for help!

John Soos, Senior Academic Program Coordinator
me-academic@jhu.edu
410-516-7154| Latrobe 223

  • Reserving rooms for class, lab, and group meetings
  • “Good Standing” letters
  • Teaching Assistant hiring and payments
  • Pi Tau Sigma membership, graduation accessories
  • Questions you are not sure who to ask for help

Mike Bernard, Academic Program Manager
me-academic@jhu.edu
410-516-7154 | Latrobe 223

  • Academic Advising
  • 4-year Degree Planning
  • “Good Standing” letters
  • Career and Internship information
  • Reserving rooms for class, lab, and group meetings
  • Questions you are not sure who to ask for help

For most students:
Glennisha Fulton, Grants and Contracts Specialist – gfulton3@jhu.edu

  • Purchasing of supplies and equipment
  • Reimbursements
  • Coordinate shipments and deliveries

For PhD students advised by Prof. Kevin Hemker and Prof. Jeff Wang:

  • Amanda Benesch, Office Clerk – abenesc1@jhu.edu – Purchasing of supplies and equipment
  • Nicole Rorie, Administrative Coordinator – nrorie1@jhu.edu – Reimbursements

Carla Diaz, Sr. Administrative Coordinator
cdiaz8@jhu.edu | 410-516-6451 | Latrobe 223

  • Schedule meetings with the Department Head, Professor Gretar Tryggvason

MEGA

MEGA is the organization representing the general interests of the graduate students of the Department of Mechanical Engineering at Johns Hopkins University.

Visit the Student Groups page and select the MEGA tab. Get involved! It’s great fun!


GRO

The Graduate Representative Organization is the advocacy group for all students on the Homewood Campus. They are the liaison between the students and the Hopkins senior leadership. The GRO hosts various social events through the year.


FLOURISH – a resource guide by and for the Homewood underrepresented minority graduate community

Check out FLOURISH – a resource guide by and for the Homewood underrepresented minority graduate community.  There are plenty of resources available for students of minority and female communities in this guide.


Student Associations

There are a variety of graduate student associations and other social groups that the GRO and University invite your involvement.

The Office of International Services supports the international students, scholars, and faculty associated with Johns Hopkins University. Through a variety of services and programs, the OIS helps ensure that the legal, cultural, and other special needs of our international communities are met.


Social Security Number

A Social Security Number, or SSN, is needed for all international students who are paid a salary through student employment or graduate financial aid.

Visit the OIS’s Social Security Number page to find out how to obtain one.


Visas

The OIS helps students with visas: F-1, J-1, and others.


OPT and CPT

Optional Practical Training (OPT) allows students with an F-1 visa to engage in a work experience that is related to their field and commensurate with their level of study.

Curricular Practical Training (CPT) is a work authorization that allows an F-1 student to engage in work opportunity that is an integral part of an established curriculum. This is usually not available to Mechanical Engineering students.

Contact the OIS directly for information and to apply.


Language Help

The Center for Language Education offers course in English language and writing, American culture and language pronunciation, and other languages.

In the Master’s Academic Advising Manual, which is found on the Mechanical Engineering – Graduate Academic Advising page:

  • See Section 3 for master’s degree requirements and timeline.
  • See the subsections of Section 3 for information on required mechanical engineering courses, double-counting courses, accepted grades, essay readers, graduation, and academic performance requirements.

Responsible Conduct of Research

All students performing research, whether for pay, credit, or otherwise must take the Responsible Conduct of Research (RCR) Course. Most master’s students will take the course online, which lasts about two hours. Some will have to attend the in-person course, depending on the source of research funding. Visit the Whiting School’s RCR page for information.

Laboratory Safety

Visit the Mechanical Engineering – Graduate Academic Advising page. Information on laboratory safety requirements is in the section named “Research Laboratory Safety – Requirements.”

Degree Timelines

Visit the Mechanical Engineering – Graduate Academic Advising page. Info on Degree Timelines is listed with the degree requirements.

Graduation

Visit the “Preparing for Graduation” page for information on confirming graduation eligibility and applying to graduate.

The Registrar will contact graduating students several months before Commencement about diploma and commencement arrangements.


Graduate Research

Our faculty welcomes master’s student participation in research, which greatly enhances your educational experience beyond coursework. Opportunities are available during the academic semesters, intersession, and summer through the course EN.530.823 MSE Graduate Research or through paid positions.

Three credits of EN.530.823 will count as one of the courses required for an “all-course” master’s degree.

  • Generally, 40 hours of research work = 1 credit.
  • Students must register in the first two weeks of the semester to earn independent research or study credit that semester. The University prohibits retroactive registration.

How?

To find research opportunities in Mechanical Engineering, contact the faculty directly to ask.

  • Visit the Faculty page for a list of our faculty and their research interests. There are links to their lab sites where you can view their research in detail.
  • Select a faculty member or two whose work interests you.
  • Be prepared to talk about what interests you about their research. On each Faculty member’s “full profile” pages are publications of their recent papers, which you can often look up in the MSE Library. Read a couple papers. While you won’t be expected to know, much less understand everything in the papers, that fact that you took interest and can discuss what you read will impress professors.
  • Sometimes, professors would like to see your resume and/or transcript, so keep those handy when you make your first contact.
  • Contact the faculty members of interest by e-mail, phone, or in person and express your interest in their research and that you would like to get involved in their research.

Degree Requirements

In the PhD Academic Advising Manual, see Sections 3-6 for the degree requirements, which include the Departmental Qualifying Exam (DQE), the Graduate Board Oral (GBO) exam and the Dissertation Defense.

Responsible Conduct of Research

All PhD students must take the Responsible Conduct of Research (RCR) course. PhD students will have to attend the in-person course. Visit the Whiting School’s RCR page for information.

Laboratory Safety

Visit the Mechanical Engineering – Graduate Academic Advising page. Information on laboratory safety requirements is in the section named “Research Laboratory Safety – Requirements.”

Degree Timelines

Visit the Mechanical Engineering – Graduate Academic Advising page. Info on Degree Timelines is listed with the degree requirements.

Graduation

  • Visit the “Preparing for Graduation” page for information on confirming graduation eligibility and applying to graduate.
  • Application for Graduation – apply directly through your SIS record by the semester deadline. PhD students applying after the semester deadline must complete the paper form. Take this form to the Registrar.
  • Upon receipt of the Dissertation Defense Reader’s Letter from your advisor, the academic staff will submit it to the Johns Hopkins Graduate Board.
  • The Registrar will contact graduating students several months before Commencement about diploma and commencement arrangements. The Whiting School of Engineering will contact graduating PhD students separately about hooding arrangements.

MASTER’S – FULL-TIME
To maintain full-time status, all WSE graduate students must be enrolled in at least 9 credits.

Master’s students will be enrolled in at least 9 credits per semester.

Students can achieve full-time status by registering for any combination of courses and seminars, as approved by one’s advisor. SIS is set to select appropriate credits:

  • Seminars – 1 credit
  • WSE courses, both undergraduate and graduate – 3 or 4 credits each
  • EN.530.822 Master’s Essay – Co-Op – 3-10 credits – enroll for this “Pass/Fail” course when doing essay – co-op , typically in the last one or two semesters. While the course can grant 3-10 credits per semester, most students will register for 3 credits per semester. Students must check with their advisors to confirm when to register for the course.
  • EN.530.823 Master’s Graduate Research – 3-10 credits – master’s students can take this letter-graded course to count 3 credits / 1 course toward an “all-course” master’s degree or 6 credits / 2 courses toward an “essay – research” master’s degree.
  • NOTE:
    • Audited courses do not count toward your full-time credit load.
    • Krieger School of Arts and Sciences’ graduate-level courses will not have credits listed in SIS, but will be recognized as 3-4 credits toward one’s full-time credit load.

MASTER’S – PART-TIME
Master’s students of the Department of Mechanical Engineering may become eligible for part-time status.

“ALL-COURSE” MASTER’S STUDENTS
All “all-course” master’s students must register full-time most or all semesters for a minimum of nine credits. If in a student’s final semester, less than nine credits are needed to complete the degree requirements, students can switch to part-time status.

“ESSAY” MASTER’S STUDENTS
After meeting the minimum two-semester “full-time” residency requirement – where a student pays full-time tuition for a minimum of two semesters – Whiting School master’s students who have not yet completed the research to the point where the final and sole activity is essay writing must maintain their “residency” status, but can register “part-time” by registering for eight credits or less in their final semester.

For each semester where essay – co-op occurs, students must register for three credits of EN.530.822 Master’s Essay – Co-Op.

For each semester where essay research and writing occurs, students must register for three credits of EN.530.823 Master’s Graduate Research.

INTERNATIONAL STUDENTS
Visit the Office of International Services’ “Full-Time Study Requirements” page that explains U.S. federal law on maintaining F-1 visas, which requires students to maintain full-time status, unless if in the final semester a course load less than full-time is needed to complete the degree requirements.

PART-TIME TUITION
Students are charged tuition per-credit, which in the 2023-24 academic year is $2,095 per-credit. The student’s advisor or the department may choose to cover this charge, but that is not guaranteed.

COURSE REGISTRATION
The Mechanical Engineering department requires enrollment in courses:

  • Any remaining courses for the degree – 3-4 credits each
  • EN.530.823 Master’s Graduate Research and Writing or EN.530.822 Master’s Essay – Co-Op – 3-10 credits – for essay master’s students only. Enroll for one of these “Pass/Fail” courses when doing essay research and writing, typically in the last one or two semesters. While the course can grant 3-10 credits per semester, most students will register for 3 credits per semester. Students must check with their advisors to confirm when to register for the course.

PART-TIME RESTRICTIONS

  • Part-time students are ineligible to work as a student worker, including as a Teaching Assistant.
  • Part-time students enrolled in the University health insurance must pay the full premium, which in 2021-22 is $1,241 per semester.

HOW TO OBTAIN PART-TIME STATUS

  • Contact Academic Program Manager Mike Bernard to confirm eligibility to switch.
  • International students must obtain approval from the International Office using the OIS Reduced Course Load form.

Visit the Whiting School Graduate Credit Hours page for information.


Ph.D. – FULL-TIME
To maintain full-time status, all WSE graduate students must be enrolled in at least 9 credits, but PhD students must be enrolled in at least 20 credits per semester.

Ph.D. students can achieve at least 20 credits by registering for any combination of courses and seminars, as approved by one’s advisor. SIS is set to select appropriate credits:

  • Seminars – 1 credit
  • WSE courses, both undergraduate and graduate – 3 or 4 credits each
  • 530.801 PhD Graduate Research – 3-20 credits
  • NOTE:
    • Audited courses do not count toward your full-time credit load.
    • Krieger School of Arts and Sciences’ graduate-level courses will not have credits listed in SIS, but will be recognized as 3-4 credits per course toward one’s full-time credit load.

Ph.D. – PART-TIME
Mechanical Engineering Ph.D. students may switch to part-time status after the successful completion of the Graduate Board Oral examination and the Teaching Assistant requirement, with approval of both the research advisor and the Graduate Program Chair, as well as the Office of International Services for international students.

INTERNATIONAL STUDENTS
Visit the Office of International Services’ “Full-Time Study Requirements” page that explains U.S. federal law on maintaining F-1 visas, which requires students to maintain full-time status, unless if in the final semester a course load less than full-time is needed to complete the degree requirements.

PART-TIME TUITION
Students are charged tuition per-credit, which in the 2023-24 academic year is $2,095 per-credit. The student’s advisor or the department may choose to cover this charge, but that is not guaranteed.

COURSE REGISTRATION
Part-time students will take three credits of EN.530.801 Graduate Research each semester and some may continue to take the one-credit 530.803 Mechanical Engineering Graduate Seminar.

Once a student is on part-time status, the research advisor may excuse the student from the EN.530.803 Mechanical Engineering Graduate Seminar requirement. Part-time students or their advisors will pay the part-time per-credit tuition.

PART-TIME RESTRICTIONS

  • Part-time students are ineligible to work as a student worker, including as a Teaching Assistant, and will not be eligible for graduate student salary.
  • Part-time students enrolled in the University health insurance must pay the full premium, which in 2023-24 is $3,119 per year.

HOW TO OBTAIN PART-TIME STATUS

  • Contact Academic Program Manager Mike Bernard to confirm eligibility to switch.
  • Obtain approval from both the research advisor and the Graduate Program Chair
  • International students must first obtain approval from the International Office.

Visit the Whiting School Graduate Credit Hours page for information.


Non-Residency

Once students begin their graduate course of study toward a degree, they must complete a minimum of two consecutive semesters of registration as a full-time, resident graduate student. To qualify as a resident student, the student must be present on campus and working toward fulfilling the requirements for the degree.

Note that non-residency is available only after the research for the essay is completed and the only remaining step is for the essay to be written.

Students are eligible for non-residency status when all degree requirements except the essay or dissertation are complete.

  • ADVANTAGES: Non-resident students pay only 10% of the full-time tuition but will still have all the privileges of full-time students such as access to campus services and faculty advising.
  • DISADVANTAGES: Non-resident students cannot enroll in courses and would lose the Whiting School’s financial support for health insurance. The department could choose to cover health insurance charges, but that is not guaranteed.

Non-resident students are automatically enrolled in health insurance, but can waive the insurance, if eligible for waiver by proof of enrollment in another health insurance plan with similar coverage.

Students must apply for non-resident status and to maintain non-resident status will have to register each semester plus provide a letter explaining their progress toward the degree’s completion.


Leave of Absence

Occasionally, extenuating circumstances may require graduate students to take a leave of absence from their studies.

Graduate students may apply for up to four semesters of leave of absence when medical conditions, compulsory military service, or personal or family hardship prevents them from continuing their graduate studies.

Visit the Homewood Graduate and Postdoctoral Affairs page for Enrollment Change forms. Select the appropriate form to either request, extend, or return from a Leave of Absence.

The forms will explain that student privileges, degree progress, and access to health insurance may be affected. Use this contact form to submit additional questions regarding enrollment, billing, and the waiver process of the student health plan.

Please complete the form, obtain the appropriate signatures, and obtain the required documentation as noted on the form, and send or deliver the completed form and supporting documentation to Academic Program Manager Mike Bernard in Latrobe 230 or at me-academic@jhu.edu.

Visit the Registrar’s “Academic Calendar” page for the academic calendar, which displays dates for registration deadlines, breaks and vacations, alternate class days (Monday-on-Thursday, for example), and exam periods.


MSE Checkout Sheet

Use this Checkout Sheet to plan your course work.

You can also use the MSE Certificate of Completion to plan your courses.

Your faculty advisor or Academic Program Manager Mike Bernard can help you with planning your coursework.


Course Schedules

Visit these pages for course schedules:


Course Registration

Visit these pages for information…

Credits are now part of Graduate Course Registration
All Whiting School of Engineering graduate students will register for courses with credits. Some things to know:

  • The Mechanical Engineering degree requirements do not change for the number or types of courses.
  • All Whiting School of Engineering (WSE) graduate-level courses (.600-level or higher) now have credits assigned to them.
  • To maintain full-time status, all WSE graduate students must be enrolled in at least 9 credits.
    • PhD students will be enrolled in at least 20 credits per semester.
    • Master’s students will be enrolled in at least 9 credits per semester.
  • Students can achieve full-time status by registering for any combination of courses and seminars, as approved by one’s advisor. SIS is set to select appropriate credits:
    • Seminars – 1 credit
    • WSE courses, both undergraduate and graduate – 3 or 4 credits
    • EN.530.822 Master’s Essay – Co-Op – 3-10 credits – enroll for this “Pass/Fail” course when doing essay – co-op , typically in the last one or two semesters. While the course can grant 3-10 credits per semester, most students will register for 3 credits per semester. Students must check with their advisors to confirm when to register for the course.
    • EN.530.823 Master’s Graduate Research – 3-10 credits – master’s students can take this letter-graded course to count 3 credits / 1 course toward an “all-course” master’s degree or 6 credits / 2 courses toward an “essay – research” master’s degree.
    • 530.801 PhD Graduate Research – 3-20 credits
    • NOTE:
      • Audited courses do not count toward your full-time credit load.
      • Krieger School of Arts and Sciences’ graduate-level courses will not have credits listed in SIS, but will be recognized as 3-4 credits toward one’s full-time credit load.
  • Students enrolled in fewer than 9 credits per semester are part-time, which may affect residency requirements for all and visa concerns for international students. Please ask your advisor or Academic Program Manager Mike Bernard your questions before registering or if you want to change a course from “letter grade” to “audit.”
  • Visit the Whiting School’s Frequently Asked Questions page for more information.

Visit these pages for Catalog information…


The Course Exception Waiver Form documents approved exceptions to the degree requirements. This form is needed anytime there is an exception approved.


Whiting School Resources


Summer Independent Research

Students who are employed during the summer must be enrolled in some course to avoid FICA (Social Security) taxation in their salaries. Students who are employed and paid salary but who are not enrolled in a summer course will automatically be enrolled in the non-graded, non-credit “990.892 Summer Independent Research.” It is not a course, per se, but simply an acknowledgment that a student is registered as a student during the summer.

This “course” does not get graded; it does not receive credit; and cannot be counted toward any degree requirements.

View the Mechanical Engineering Ph.D. Graduate Student manual, which is found on the Graduate Advising page for information.

Section 3.3 describes Departmental Qualifying Examinations (DQEs)

  • Please read this section with your advisor early in your time here to become familiar with suggested courses to prepare for the exam.
  • The academic staff will arrange DQE schedules beginning in summer, and will contact students and professors directly. Professors will complete the DQE Scheduling Request Form as part of the scheduling process.
  • The DQEs usually take place in September, with occasional exceptions.
  • Students usually take the DQE after the completion of the second semester.
  • Please contact John to explain unusual circumstances or otherwise request to take the DQE at a different time.

Sections 5 and 6 describe the Graduate Board Oral Examination and Dissertation Defense

  • Section 5 describes the new process for the Doctoral Dissertation Proposal and the combined final GBO and Dissertation Defense.
  • Section 6 describes the legacy process for the preliminary GBO and Dissertation Defense, administered separately.

Please see those sections for information on how to schedule the GBO and Dissertation Defense.  The academic staff will assist with scheduling.  Visit the Preparing for Graduation page to ensure all steps are taken on time.


iPads are available from the department for use in remote or hybrid examinations.  Contact the academic staff at me-academic@jhu.edu for information on how to borrow one free of charge!

SALARY and FELLOWSHIPS

Visit the Mechanical Engineering Ph.D. Graduate Student manual for information.

  • Section 6 discusses Financial Aid types.
  • Section 9 discusses Payroll

For additional help with graduate student financial aid that these pages don’t explain, please contact:

  • Mike Bernard – graduate student salaries and Departmental Fellowships.
  • John Soos – Teaching Assistant pay, tuition, health insurance, and matriculation fees.

ELIGIBILITY

The following students are eligible to work on the Homewood Campus, including teaching assistant and hourly-paid positions:

NOTE: American students who are part-time are not eligible for student work.


TEACHING ASSISTANT positions are provided to students who grade papers, conduct laboratories and hold office hours. TAs – who can be Ph.D. students, master’s students, junior and senior undergraduate students, and postdocs – are paid according to a formula that quantifies the number of hours required for a particular course, multiplied by an hourly rate, to be determined by the beginning of each semester.

Mechanical Engineering Ph.D. students must act as a Teaching Assistant for two courses during their time at Johns Hopkins. Students can find opportunities with their advisor or other professors in Mechanical Engineering.

Watch your e-mail for position announcements, usually in December and August.

The Senior Academic Program Coordinator will assist with TA hiring, payments, and payroll concerns.


TimesheetX
TimesheetX is what is used to record hours worked.  Students are responsible to submit their time each week. The student’s supervisor will be responsible to approve the hours submitted each week. Both will receive e-mail reminders to submit and approve hours each week.


Deadlines
Time cards must be submitted by e-mail to meet the submission deadline of 2:00 p.m. one week before payday.

Visit the Hourly Payroll Submission Deadline Schedule for the deadline in the “Time Entry Cutoff 2:00 p.m.” column.

Hours submitted after the deadline will be paid at the next available pay period.


TAXES

For information on taxes, including deductions and filing taxes, visit these pages:


PAY STATEMENTS

Visit ESS, or “Employee Self-Service” to view your pay statement, or pay “stub” as they were called when paper paychecks were the only option before Direct Deposit started.

  • Go to my.jhu.edu and sign in with your JHED ID and password.
  • Select the “HR” tab and then the “ESS” tab.
  • Sign in again with your JHED ID and password.
  • Select the “Payroll Info” tab and you will see the pay statement.

DIRECT DEPOSIT

You can arrange for Direct Deposit of your salary to any bank account. Visit ESS, or “Employee Self-Service” to set up Direct Deposit or change accounts anytime.

  • Please have your bank account’s “routing number” and “account number” handy before signing in.
  • Go to my.jhu.edu and sign in with your JHED ID and password.
  • Select the “HR” tab and then the “ESS” tab.
  • Sign in again with your JHED ID and password.
  • Select the “Payroll Info” tab and you will see the option to set up or edit Direct Deposit. Follow the instructions to set up or update the account.When setting up Direct Deposit for the first time, complete the Payee with your name as listed on your bank account. Enter the routing number which your bank or credit union can provide or will be on the bottom of your check. Leave “Bank Account Number” blank but add your account number in “New Bank Account Number” and “Re-enter Bank Account Number.”
    • Complete the Account Type, Payment Method, and Percentage or Amount.  Most will have 100% of their pay entered into their account.
    • Select Review and follow the steps to enter your request.

VACATION / SICK / HOLIDAYS

View the Whiting School’s Graduate Student Assistant Leave Guidelines for information on paid vacation, illness, and holidays.


HEALTH INSURANCE
Health insurance is offered by the University to all graduate students.

Student Premium

  • Ph.D. student health insurance premiums are fully covered by their financial aid.
  • Masters students pay the full health insurance premium.

Spouses and Family – you can purchase health insurance for spouses and family members at your cost. The premiums cover the policy year August 15 to August 14 of each year.

The JHU Human Resources Costs and Coverage page has information on premium costs for individual students and their families

Waiving Health Insurance

Information on how to waive the University’s insurance and to enroll your family members is located on the Wellfleet Student Health website. To waive the insurance, you will be asked for your six-digit Hopkins ID number, which will be issued to you in early-July (Fall) and early-January (Spring).

Please visit the Registrar’s Health Insurance page for information.


DENTAL and VISION

Visit these pages for information and enrollment…

Student Premium

  • PhD:  the University covers the dental and vision plan premiums for Ph.D. students whose health insurance premiums are covered by financial aid.
  • Master’s:  students can purchase dental and vision coverage but must pay the premium.

NEED HELP?

If you are graduating with your master’s or Ph.D. degree, we send you our congratulations!

Please visit our Preparing for Graduation page.  This will tell you the various things to do as you approach your big day!

Are you wondering what’s next in your life and what your career will look like?  Check out our Careers and Life page for info, resources, and who can help you create your path!

Purchasing / Reimbursement

There are specific rules and guidelines that the University requires for purchases to be made, whether that is for a research project, a club, or any other purchase where University funds are used in either a grant or in department funding.

  • Purchasing and Reimbursements guide – read this before making purchases to ensure you’re properly reimbursed.
  • SAP Concur – self-service reimbursement
    • The University has moved to a self-service reimbursement system where anyone seeking reimbursement can make a direct request instead of waiting for a staff member to make a request, which saves you time!
    • SAP Concur will allow you to submit reimbursements easily and quickly.
    • Visit the Johns Hopkins Expense Processing page for training links to the Concur system and to take advantage of real-time training sessions.
  • Submit Reimbursement Requests Before 60 Days have Passed – Reimbursement requests must be submitted for reimbursement to the University within 60 days of the purchase date. Please submit your requests at least several days before this deadline to allow the department to submit the request on time. If they are submitted after 60 days, the expenses will be paid to the purchaser as a payroll supplement instead of reimbursement and will be subject to payroll taxation.

Visit the Mechanical Engineering Ph.D. Graduate Student manual for information.

  • Section 8 describes purchasing equipment, supplies, services, and arranging travel.
  • Section 8.4 reminds us to obtain a Tax Exempt Sales Certificate before purchasing items with personal funds so you are not charged Sales Tax. Johns Hopkins does not reimburse Sales Tax.
  • Section 8.6 describes travel arrangements.

Purchases and Orders

Typically, you can send a web link with the item you would like to purchase to:

  • Barb Adamson – Profs. Katz and Meneveau’s researchers, postdocs, and students
  • Nancy Lippi – Profs. Hemker and Wang’s researchers, postdocs, and students
  • Glennisha Fulton – everyone else

If you do not have the link, the following information is necessary to make an order:

  • Company name
  • Item number(s), or link(s) to item(s)
  • Cost
  • Quantity
  • Shipping – the least expensive shipping method will be used.
  • If the item weighs >100 lbs. or will be shipped on a pallet.
  • Budget number and approval from advisor.
  • If purchase exceeds $2,500, provide either three independent quotes or a Sole Source Justification provided by the advisor, so a Purchase Order can be placed in the Johns Hopkins SAP system.

Deliveries

  • All items delivered to the department will be received in Latrobe 217.
  • Items weighing >100 lbs. or are shipped on a pallet must be delivered to the end destination and not to Latrobe 217. Please contact Patrick Caulfield for assistance.

Shipping

  • Items being delivered to the department must be shipped to

Johns Hopkins University
3910 Keswick Road
Latrobe Hall, Room 217 – Attention: (recipient)
Baltimore, Maryland 21211

  • International Shipping must be arranged through the Mechanical Engineering Administrative Office.
  • Outgoing packages related to University business will be packed by the sender, who will deliver the package to Latrobe 223 Front Office. Senders must provide a cost center or internal order number. The package will be sent by FedEx.

Give Us Your Packing Slips

In order to comply with federal and JHU auditing policies we are required to collect and file all packing slips from items purchased by our department. The packing slip is our proof the item was received.

When receiving a package in Latrobe 217, everyone must take these steps:

  1. Open the package and verify the contents are what were ordered.
  2. Place the Packing Slip into the bin on the wall adjacent to the receiving table that corresponds to the faculty member who authorized the purchase.
  3. Sign the Shipping and Receiving book before leaving the room.

At the end of each week the packing slips will be collected, scanned, and matched with the order in accordance with audit policies. Failure to properly retain and submit packing slips will result in the loss of ordering privileges.

Please contact Grants and Contracts Specialist Glennisha Fulton for help.


Mail

Interoffice and postal mail are delivered daily, usually in the early afternoon. The front office staff will distribute the mail to mailboxes the same day or early the next morning.

Packages larger than the mailboxes will be stored and registered in Latrobe 217 and recipients will be notified. They should not be picked up until the packages are logged in.

Labs and Lab Safety

Visit the Mechanical Engineering – Graduate Academic Advising page. Information on laboratory safety requirements is in the section named “Research Laboratory Safety – Requirements.”

Resources


Visit the Whiting School’s Manufacturing page for information on machine shop services, maker space, training, and student access to machining and tools.


Computers and Software

You are welcome to use the computer facilities throughout campus, especially in the Milton S. Eisenhower Library and the Brody Learning Commons.

Laptops, pads, and software are available at a discount student rate when purchased through Hopkins.


Printers

Canon Printer iR_ADV 6265 – Latrobe 217

  • Services include printing, scanning, faxing, file storage, copying
  • Driver Access and Operations Guide
  • IP Address: 10.160.48.40
  • Fax number is +1-410-516-4316.
    • Fax using individual sheets or multiple documents through the document feeder.
    • Dial “9” to get an outside line, then…
      • For local numbers, dial the area code and telephone number.
      • For long-distance numbers, dial “1” then the area code and telephone number.

Large Format Printer – Latrobe Hall, 3rd Floor

Mobile Printing

The University provides mobile printing options at a cost.


Library Services

Visit the Johns Hopkins Library page for information about our libraries.

You have a librarian! Contact Engineering Librarian Steve Stich at 410-516-8357 or sstich@jhu.edu. He can help you find research resources and show you how to use the library’s resources and services.


The International Travel Registry provides an easy-to-use way for those traveling internationally on university-related business to register their travel plans.

In partnership with International SOS, registered travelers will receive assistance with pre-travel preparations, including notifications about the destination country, risks, and prevention measures.

Be sure to create your own Travel Profile so staff can contact and support you in the event that there is a natural disaster, political unrest or other emergency situation in locations where you travel.

Lab or Office Facilities Help

The Mechanical Engineering department has 30 laboratories throughout the Homewood campus. With the depth and breadth of our research, labs can be as simple as a laptop on an office desk to as complex as a full laboratory with elaborate equipment and potentially dangerous situations and substances that need vigilant maintenance.

Inevitably, there will be problems with offices, facilities, and equipment that need attention beyond our department’s ability to address them.  These could be as simple as an overflowing trash can to non-working radiators and air conditioners or as complex as discovery of major structural problems. There is a central reporting tool that the department uses to vet, record, and refer such problems to get the appropriate help.

Visit the Mechanical Engineering Department Facilities Concerns site to report your problem, no matter what type or size.  The department will notify the Facilities office to request help.


Latrobe Conference Rooms

To reserve Latrobe 106, 313, or 320, contact any of these staff:

EMERGENCY HELP

In case of emergency:

OTHER HELP

Safety and Security

The Johns Hopkins Safety and Security office offers many services to keep you and those around you safe. View the page for information on those services and other tips for your personal safety.

Well-Being

Check out the Student Wellness page, which offers support and services in seven key areas of wellness: emotional and mental health, physical health, finances, professional life, spiritual health, sexual health, and social well-being.

Get Personal Help

Occasionally, students may feel overwhelmed by the rigors of education, especially if coupled with outside stresses like health and family concerns. Johns Hopkins offers a host of resources where you can ask for and receive help.

If you need someone to listen, you can talk to your advisor or the Academic Program Manager Mike Bernard. Sometimes, venting to someone may be all you need. Sometimes, though, you may want to talk to someone who is trained to help people in distress. View these pages for information and hours:

  • Homewood Graduate and Postdoctoral Affairs
    • Get help with academic and life issues like mental and physical health, financial hardships, interpersonal conflict, advising concerns, coursework and research performance, and visa concerns.
    • The Homewood Graduate and Postdoctoral Affairs Emergency Fund provides limited short-term financial assistance to currently enrolled graduate students and full-time postdoctoral fellows experiencing financial hardships.
  • Office of Student Life – for information on services, offices, events, and student groups
  • Ombuds Office – confidentially and informally raise any concern involving Ph.D. students and postdoctoral fellows, assist in conflict resolution, and provide feedback on problematic trends and systemic issues. Schedule a consultation here.
  • Office of Student Disability Services – to get help with a physical or mental incapacitation, no matter how minor.
  • Counseling Center – to get help with any emotional concerns, when feeling overwhelmed, and when needing mental health support in a caring environment.
  • Sexual Assault Helpline
  • EMERGENCIES– call the Security office at 410-516-7777 or the Baltimore City Emergency Line at 911.
Get Academic Help

If you are struggling with any course homework or exams, having trouble attending lectures, or experiencing any academic difficulties, don’t wait! Ask for help early. It’s okay and welcomed! We can help you surmount your troubles and succeed!

Here are some resources where to turn:

  • First, talk to your Professor, Faculty Advisor, or Teaching Assistant.
  • In addition, you can also talk to these folks:
    • Your Mechanical Engineering Academic Staff – Mike Bernard and John Soos – 410-516-7154 or me-academic@jhu.edu
    • Prof. Tamer Zaki, Director of Graduate Studies – 410-516-6599 or t.zaki@jhu.edu
    • Allison Leventhal, Student Life Administrator – 410-516-2328 or aleventhal@jhu.edu
    • Christine Kavanagh, Assistant Dean of Graduate Affairs – 410-516-5938 or ckav@jhu.edu
    • Prof. Sri Sarma, Vice Dean for Graduate Education – 410-516-3481 or ssarma2@jhu.edu.
Diversity, Inclusion, and Equity
  • Prof. Vicky Nguyen – Chair of the Diversity and Inclusion committee – vicky.nguyen@jhu.edu – to discuss concerns about diversity, inclusion, and equity in your personal experience or issues affecting our Mechanical Engineering community.
  • Diversity and Inclusion Feedback Form – use this Google form to provide anonymous feedback, suggestions, and concerns to the Diversity and Inclusion committee of our department.
  • Office of Institutional Equity