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We welcome Visiting Students and Scholars – high school, undergraduate, and graduate – for research and academic experiences with our the Mechanical Engineering department at the Johns Hopkins University. We offer a stimulating, challenging, and rewarding experience to those appointed to such a position. This page gives general information, helpful web links, and information on what to do upon arrival.
What’s the difference between Visiting Students and Visiting Scholars?
Typically, our faculty will invite a visiting student or visiting scholar for a period of a few weeks, a few months, or even up to a year or two to conduct research and gain academic knowledge. If you seek an appointment, also known as an invitation, you are welcome to contact the faculty member in whom you are interested to explore the possibility of working with him or her.
Please do not “spam” the entire faculty with the hope that one will respond. The department takes a dim view of such inquiries and will diminish the chances of your receiving an invitation.
Those who are selective in contacting faculty, demonstrating that you have read their research, and showing a genuine interest in their work have a better chance of receiving an appointment.
Once you receive an appointment / invitation, our academic administrative staff will contact you directly to begin the process. We’re happy to help!
Senior Academic Program Coordinator
223 Latrobe Hall
Academic Program Manager
230 Latrobe Hall
Other contact people will include your faculty supervisor.
The appointment/invitation process will take at least several weeks, if not a few months to be completed. This depends on whether you will need a visa and how long it will take for the visa to be issued.
For Visiting Graduate Students and Scholars
Upon receipt of a visiting graduate student’s Admission Decision form, the department submits the admissions package to the Graduate Admissions office, who after processing sends them to the JHU Office of International Services (OIS).
For Visiting Undergraduate Students
Upon application approval by the Undergraduate Admissions office, they will notify the JHU Office of International Services (OIS).
For all Visiting Students and Scholars after the initial approval process
You will receive an e-mail from the “iHopkins” system with instructions on completing an electronic form that will allow the DS-2019 to be issued to you, which will then allow you to obtain the J-1 visa.
Please allow up to 2 weeks for the process to occur. This e-mail will also provide instructions on how to arrange for shipment of your DS-2019. Estimated costs of attendance can be found on the OIS website. Questions on immigration or visa issues should be addressed to OIS at firstname.lastname@example.org or +1-667-208-7001. Please do not ask Mike or Kevin for the status of the DS-2019, as they can only refer you back to the OIS.
We recommend that you fly into Baltimore-Washington International Airport (BWI), about 30 minutes from campus.
You can travel from the airport to the Johns Hopkins University’s “Homewood” campus by using a taxi or airport shuttle to the hotel or the Light Rail or MARC train to Pennsylvania Station, about one mile from campus. Taxis, Uber, Lyft, and free Johns Hopkins shuttles at Penn Station can bring you to the University.
Note that if you travel to one of the Washington, DC area airports, either Dulles International (IAD) or Reagan National (DCA), you will be about 65-115 km / 40-70 miles from Baltimore. Transportation from those airports to Baltimore will be more costly and time consuming compared to travel from BWI, which is only 22 km / 14 miles from campus.
The University’s Off-Campus Housing office can help you find a home, give advice on securing a lease, and connect with potential roommates. Note that while there is no housing on campus for graduate students, there are many homes and apartments available within 3 km / 2 miles of campus.
Off-Campus Housing Listing Database: this normally requires your JHED ID but until that’s issued, you can request access as a “Guest.” Visit the Guest Registration page for instructions to request access.
Our department does not endorse any specific living space, but we encourage you to explore all options within your price range.
Get a jump on getting connected at Hopkins!
In early June (Fall students) or early January (Spring students), the Registrar will send all enrolled new graduate students an e-mail that includes your JHED ID. The “Johns Hopkins Enterprise Directory” (JHED) is an online directory of all students, faculty, staff, and other associates with Johns Hopkins University, Johns Hopkins Medical Institutions, and all related entities.
This e-mail will also provide you a JHU e-mail address and set-up instructions. Note that until your JHED ID is activated, you will not have access to these services.
We’re excited that you have arrived and can’t wait to meet you! Before we meet, there are things to do. Select the tab appropriate for you for instructions.
You are required to register as a student each semester during which you are participating as a visiting student. While you are not charged tuition for this course, the tuition value of $5,535 per semester in 2019-20 is included as a University subsidy on your DS-2019 form.
Access to various buildings and offices will be granted in one of two ways:
Students will receive access to buildings and offices as needed.
Desk space may be provided to visiting students depending on availability. Please ask your research supervisor where you will be seated.
Contact Mike to arrange for a Hiring Paperwork meeting.
Some visiting undergraduate students (and rarely, visiting high school students) are paid hourly and record their time with time cards.
Undergraduate Assistant or Graduate Assistant in Mechanical Engineering
Note that some positions pay differently than these rates, depending on the salary stipulations of the grant or project.
Time Cards must be used to record hours worked. Please use either:
How to Submit Hours
Time cards must be submitted by e-mail to meet the submission deadline of 2:00 p.m. one week before payday.
Visit the Hourly Payroll Submission Deadline Schedule for the deadline in the “Time Entry Cutoff 2:00 p.m.” column.
Hours submitted after the deadline will be paid at the next available pay period.