College is a huge financial undertaking for families. There is help:
Students can work right on campus! There are all kinds of paid jobs all over campus, some engineering, many administrative, and all rewarding and fun.
Student Employment Services offers jobs on campus for full-time students. The Student Handbook has good information on jobs, applying for them, interviews, and work conduct.
Some research positions are paid positions, particularly those worked during the summer. Visit Tab #4 about Undergraduate Research.
You can work as a research assistant, student worker, teaching assistant in the Mechanical Engineering department.
- If you’re hired as a research assistant or student worker, visit the Mechanical Engineering office in Latrobe 223 to inquire about the hiring process.Please ensure that your hiring supervisor notifies Grants and Contracts Manager Alison Wampler of your hire, and that he or she provides the date of hire, the position hired, and student year to determine hourly pay.
- If you’re hired as a teaching assistant, Senior Academic Program Coordinator Kevin Adams will notify you directly to begin the hiring process.
Most undergraduate students are paid hourly and record their time with time cards.
Hourly Pay
Undergraduate Assistant or Graduate Assistant in Mechanical Engineering
- Freshmen – $12
- Sophomores – $13
- Juniors – $14
- Seniors – $15
- Graduate Students – $16
Note that some positions pay differently than these rates, depending on the salary stipulations of the grant or project.
Time Cards
Time Cards must be used to record hours worked. Please use either:
How to Submit Hours
- Complete all sections of the time card.
- Name: the employee’s full name
- “Pernr”: the SAP personnel number
- Principal Investigator for Grant/CC: supervisor name
- Cost Center/Internal Order: the account number to charge salary
- Signature: employee signature and date. Both can be typed.
- PI/Supervisor Signature: supervisor’s signature and date. Both can be typed.
- Hours Submitted by…: leave blank, as the MechE staff will complete this.
- Have the Principal Investigator (PI) or authorized supervisor sign the card to confirm and authorize your hours worked.
- Your PI or supervisor will send the card by e-mail to meadmin@jhu.edu.
- Subject line must read: “Time Card”
- Attach the completed time card.
- Designated staff will record the time in the CATS system in SAP and file the submitted time cards.
Deadlines
Time cards must be submitted by e-mail to meet the submission deadline of 2:00 p.m. one week before payday.
Visit the Hourly Payroll Submission Deadline Schedule for the deadline in the “Time Entry Cutoff 2:00 p.m.” column.
Hours submitted after the deadline will be paid at the next available pay period.
There are specific rules and guidelines that the University requires for purchases to be made, whether that is for a research project, a club, or any other purchase where University funds are used in either a grant or in department funding.
- Purchasing and Reimbursements guide – read this before making purchases to ensure you’re properly reimbursed.
- SAP Concur – self-service reimbursement
- The University has moved to a self-service reimbursement system where anyone seeking reimbursement can make a direct request instead of waiting for a staff member to make a request, which saves you time!
- SAP Concur will allow you to submit reimbursements easily and quickly.
- Visit the Johns Hopkins Expense Processing page for training links to the Concur system and to take advantage of real-time training sessions.
- Submit Reimbursement Requests Before 90 Days have Passed – Reimbursement requests must be submitted for reimbursement to the University within 90-days of the purchase date. Please submit your requests at least several days before this deadline to allow the department to submit the request on time. If they are submitted after 90 days, the expenses will be paid to the purchaser as a payroll supplement instead of reimbursement and will be subject to payroll taxation.